Handbook & Forms

ADMISSION POLICY


STATEMENT OF NONDISCRIMINATION:  Admission to Lexington Junior Academy is not denied to anyone because of race, color, nationality, or gender. 


ELIGIBILITY:
1. Although our primary purpose is to educate  Seventh-day Adventist young people, we welcome other students who desire to develop a Christian character and to follow the philosophy and policies established by this school.
2. A child entering kindergarten must be at least five years of age by August 15. A birth certificate is required.
3. A child entering first grade shall be no less than six years of age by August 15. A birth certificate and verification of kindergarten completion is required.
4. Lexington Junior Academy is not equipped to educate students with certain special needs. We generally recommend that students who have significant scholastic or behavioral needs attend a school equipped to meet their needs.

THE ADMISSIONS COMMITTEE:
The Admissions Committee is composed of the school board chairperson, the teaching staff, one other member of the school board, and the pastor of the church. The Admissions Committee will meet at least twice a year, and as needed otherwise, to review applications to attend Lexington Junior Academy and make recommendations to the school board for final approval.

1. The first meeting will take place prior to the end of school. At this meeting, the committee will review the names of currently enrolled students and make enrollment recommendations to the school board for the following school year. All parents will be notified by letter of these recommendations.
2. The second meeting will take place within one week of the start of school to review the applications of new students.
3. All students must be recommended for approval by the admissions committee prior to attending class.
4. Recommendations will be presented to the School Board for final approval.
5. New students will be accepted on a probationary basis for at least 1 quarter.

APPLICATION PROCEDURES:
1. An application form may be obtained from the school. This form must be completed and signed by a parent or guardian.
2. All necessary forms and records must be on file prior to the student attending class. These include: the previous report card, consent to treatment, health & immunization records, evacuation form, student pick-up authorization, birth certificate, and transcript request.
3. All financial obligations as described in the financial section of this Handbook must be met. A full refund will be provided for all applicants who are not accepted.
4. New students may be tested for grade placement.
5. New students and their parents may be required to interview with the homeroom teacher.

FINANCIAL INFORMATION

Lexington Junior Academy is dependent on three main sources of income: registration fees, tuition payments, and church subsidies. An earnest effort has been put forth to keep the cost of attendance low, while at the same time striving to maintain quality and professionalism in our education program. Our goal is to make Christian education an affordable opportunity for everyone. Although the cost may involve some degree of financial sacrifice, it is our belief that the future dividends will be far greater in value than the present investment.


PAYMENT POLICIES:

1. Registration fee will be discounted $50 for payment received by July 15th.

2. Registration fees are non-refundable. All applicants in the first semester will pay the full registration fee. All applicants in the second semester will pay 50% of the registration fee.

3. Tuition is divided into nine equal payments from September through May. Payments are due on the first day of each month beginning with September.

4. Tuition must be paid through an automatic withdrawal system unless the full year’s tuition has been paid in advance. It is the responsibility of the paying party to assure that sufficient funds are in the account to cover the tuition at the time it is due.

5. Overdue payment policy:

a. After 15 days – a $15 late fee will be applied to your account.

b. After 30 days – a notice will be sent informing parents that their account is past due and must be paid or satisfactorily addressed.

c. After 45 days - Students will not be permitted to return to classes until their account is paid in full.

6. There will be a charge on all returned checks.

7. Tuition payments will be prorated in the following manner:

a. Students entering school in August or September will be billed the full nine months’ tuition.

b. Tuition for students entering school in October through May will be prorated at a full month rate.

8. A 5% tuition discount will be given if registration fees and the entire year’s tuition are paid in full at the time of registration.

9. It is the policy of the school to withhold all report cards, cumulative records, and diplomas of all 

students until the last month’s statement is paid in full.

10. No school board member or school official is authorized to make exceptions to these policies. 

However, special requests may be submitted to the chairman of the school board or to the head teacher for consideration by the finance committee.

ATTENDANCE POLICY


Punctuality and regular attendance are character traits we wish to develop in each student at Lexington Junior Academy. If a student misses school due to sickness or any other excused absence, that child will have the same number of days to make up their work as they were absent 

from school. (Example: Two days sick, two days to makeup work.) In individual situations, teacher discretion may apply.


Excused absences shall include:

1. Personal illness

2. Death in the family

3. Extreme weather conditions

4. Religious observances

5. Circumstances which in the judgment of the principal create emergencies over which the student has no control.

6. Circumstances which are approved by the principal and teacher(s) through a pre-arranged request by the parent.


It shall be the student’s/parent’s responsibility to initiate any arrangements for make-up work. The make-up work arrangements need to be made the day the student returns for unplanned absences (ie, sickness or emergencies) and at least a week ahead for planned absences (ie. appointments, family travel, etc.). Parental notes shall be required for LJA students if an absence is to be considered “excused”.  Pre-arranged absences will only be approved during non-testing periods.


A student who has accumulated more than three (3) unexcused absences or ten (10) tardies during a 9-week grading period may be reported to the school board for further disciplinary action as well as to local city or state officials.


ARRIVAL AND DISMISSAL PROCEDURES:

1. Classes will begin at 8 A.M. When a student arrives at school, he or she is to report directly to the 

classroom.

2. School will dismiss at 3 P.M. on Monday-Thursday and at 2 P.M. on Friday.

3. Loitering on school property is not permitted either before or after school hours. 

4. Students are expected to arrive no more than 15 minutes before class begins and be picked up within 15 minutes after school is dismissed.


APPROVED RIDES:

Parents and guardians must provide a list of people who may pick up their children from school. Students will not be allowed to ride with anyone other than approved names from that list. Any arrangements for students to leave school with someone other than their usual ride should be 

made in advance outside of school hours.


CUSTODY DISPUTES:

In case of a custody dispute, the school will abide by the ruling of the court. The school requires an official copy of the court document to be on file in the school office.

CURRICULUM


The curriculum consists of instruction in Bible study, reading, mathematics, language arts, the sciences, social studies, art, music, and physical education. This curriculum is supplemented by a variety of activities and learning experiences that promote Christian values through worship, service, and leadership experiences. Examples of supplemental programs include:

1. Choir

2. Weeks of prayer

3. Student involvement in Sabbath School and Church services

4. Weekly chapel programs

5. Swimming

6. Field trips

7. Library access

8. Music Festival

9. Art programs

10. Geography Fair, Science Fair, or Spelling Bee

11. Outdoor school


EVALUATION

The school year is divided into four quarters or grading periods. Progress reports will be issued after each grading period. Grades will be reported as:E – Excellent, S – Satisfactory, N – Needs Improvement, or U – Unsatisfactory 

OR

A – Superior, B – Above Average, C – Average, D – Below Average and F - Failure


The school, in cooperation with the KentuckyTennessee Conference Department of Education, provides parents with achievement test results annually (ie Dibels K-3, ITBS, etc). 

PERSONAL APPEARANCE


It has been determined that behavior and learning can be affected by the way a person dresses. While the choice of clothing and personal appearance is ultimately an individual matter, certain standards need to be taken into consideration. Seven broad principles serve as guidelines for personal appearance:

1. Attractiveness

2. Modesty

3. Cleanliness

4. A clear gender distinction 

5. Simplicity

6. Neatness

7. Healthfulness

A specific uniform policy is included in the application packet. 

DISCIPLINE POLICIES AND PROCEDURES


Good school discipline encourages active and cooperative participation by each student. Teachers will follow the policies of the Kentucky-Tennessee Conference Department of Education.


GENERAL RULES OF CONDUCT:

1. Reverence for God, Respect for others, and Responsibility for one’s actions are the three R’s of 

a student’s conduct at Lexington Junior Academy.

2. Obedience is expected. 

3. Conduct in the classroom should contribute to the learning environment. Students are expected to 

behave in a way as to not degrade themselves or others (such as bullying or harassment).

4. Students are not to bring the following items to school (unless approved in advance by the teacher):

a. Toys, skates, skate-shoes, skateboards, etc.

b. Chewing gum.

c. Objectionable print material.

d. Musical tapes, DVD’s, CD’s, videos, video games.

e. Non-educational playing cards.

f. Electronic devices such as: radios, cassette players, i-POD, MP3 players, cell phones, television sets, etc. 

5. The school telephone is a business phone and is to be used by students only in emergencies. Parents are requested to call during school hours only for emergencies. For non-emergency calls, parents are requested to call during the student’s lunch break or during non-classroom hours.

6. Students are to be in their classroom during school hours only.


DISCIPLINE PROCEDURE:

1. Teachers have discretion to refer any discipline problem to the head teacher and / or school board chairperson.

2. Repeated misconduct or violation of classroom rules will result in a conference with the parent.

3. Further violations may lead to suspension (up to three days) by the teacher, head teacher, and / or school board chairperson.

4. Lack of significant improvement in behavior may result in a recommendation to the school board for expulsion.

5. If a violation of state or federal law has occurred, parents, school board chairperson, and the 

appropriate law enforcement agency will be notified by the head teacher.


SUSPENSION AND EXPULSION:

Serious violations of school rules and regulations may result in suspension or expulsion. Suspensions longer than 3 days are determined by the disciplinary committee (consisting of the teaching staff and school board chairperson). The committee may also recommend to the school board that a student be dismissed from school immediately. Serious violations of school rules include, but are not limited to:

1. The possession or use of tobacco, alcohol or illegal drugs.

2. Gambling.

3. Using profane, threatening, or vulgar language.

4. Possessing or displaying pornography.

5. Engaging in lewd or suggestive conduct.

6. Possession of weapons, including but not limited to guns, knives or fireworks.

7. Leaving the school grounds without the authorization of the head teacher or homeroom teacher.

8. Intentional defacing or destruction of any property.

9. Stealing.

10. Immoral sexual conduct or inappropriate display of affection.

11. Verbal and/or physical abuse.

12. Sacrilegious or irreverent attitudes or conduct.

13. Inappropriate conduct outside the school which could negatively affect the reputation of the school.

14. Dishonesty, willful deception, or cheating.

15. Experimenting or dealing with the occult, astrology, or psychic phenomenon.

16. Repeated or extreme incidents of bullying or harassment.


SCHOOL PROPERTY:

Parents will be held financially responsible for any damage to school property resulting from willful 

destruction or careless treatment by the student.  Desks, lockers, and book bags (backpacks) are subject to search by the administration. When a search is considered necessary, it will be done, with or without the consent of the student. Searches will be conducted with at least two members of the staff or school board.

COMPUTER POLICY


The Lexington Junior Academy computer network is designed to be an integral component of teaching and learning. While internet access is planned for educational purposes under close supervision, students may find ways to access unacceptable material. We believe the benefits to a student’s education outweigh the disadvantages; however the students are expected to use all technology in a manner that promotes academic integrity and the school’s mission. 


Parents and guardians of minors, as well as school personnel, are responsible for setting and conveying the standards that students must follow when using media and information sources. Lexington Junior Academy supports and respects each family’s right to decide whether or not to 

allow their child to apply for access to the school’s Internet service.


Students are responsible for good behavior on the school computer network. The network is provided for students to conduct research and to communicate with others in relation to school work. Access to network services is given to students who agree to act in a considerate and responsible manner. Access is a privilege, not a right. Acceptable-use guidelines are outlined in the LJA Network Policy, to be signed by both student and parent/guardian. The school board, faculty, and staff of Lexington Junior Academy may deny, revoke, or suspend specific user accounts deemed out of compliance.


The primary purpose of the LJA Internet is to support those engaged in academic work. Users must:

1. Adhere to all laws concerning the use and distribution of copyrighted software.

2. Use appropriate and respectful language and behavior on the internet. 

3. Be fully responsible for their accounts.

4. Use information in an ethical manner; including rules governing plagiarism.

5. Use electronic mail wisely and as an educational resource.

6. Show respect for Lexington Junior Academynetwork equipment and facilities.

HEALTH AND NUTRITION

PHYSICAL EXAMINATION:

A medical examination will be required for all students entering kindergarten or sixth grade and new students to the Southern Union educational system. Results must be submitted to the school within 2 months of school entrance.


IMMUNIZATION:

All students are required to have a current immunization certificate within 2 weeks of school entrance. 

Students out of immunization compliance will not attend school until immunization is updated.


INSURANCE:

Lexington Junior Academy, in cooperation with the Kentucky-Tennessee Conference of Seventh-day 

Adventists, offers all of its students a secondary insurance coverage. If a parent does not have a primary insurance carrier, the school insurance company will make payments according to its benefit limits policy. A copy of this policy will be made available to parents upon request.


FIRST AID:

When a student is ill or has been injured, the teacher will determine if minor treatment needs to be administered or if a parent should be contacted.


LUNCHES:

The student should bring a nourishing lunch. Sweet items, including sodas, should be limited. Fast food lunches are discouraged. Please exclude all caffeinated beverages.

Students may bring foods that need only minimal heating in the microwave.

As Seventh-day Adventists, we follow a diet consistent with Leviticus 11. When preparing lunches, please exclude unclean meats, such as, ham, pepperoni, sausage, and other pork products. Hot lunches served are vegetarian.



EMERGENCY TREATMENT AND MEDICATION CONSENT:

The school will maintain a file with authorization for treatment by a physician in case of an emergency. No over the-counter medication will be supplied or administered by the teacher.



EMERGENCY PROCEDURES

INCLEMENT WEATHER:

1. If weather becomes dangerous during the school day, parents will be called to pick up their children.

2. Unless otherwise notified, we will follow the Fayette County school closing announcement.


FIRE AND TORNADO DRILLS:

Fire drills will be conducted monthly. Tornado drills will be conducted during the months of March, April, and May. Teachers will review procedures of these emergency drills with their students. The bell system used in these drills is not to be tampered with by any student.


ASBESTOS UPDATE

Lexington Junior Academy has an asbestos management plan available for perusal upon request to the principal. According to our management plan, our school is asbestos free. 



THE HOME AND SCHOOL ASSOCIATION


The Home and School Association’s mission is to plan programs that promote parental involvement in the academic, physical, moral, and spiritual development of the students. Active support is encouraged and appreciated.


PARENT COMMITMENT

One of the great strengths of our school is the level of parent involvement. In addition to the opportunities for classroom assistance, parents may also have other areas of service. Many events are planned throughout the year to supplement the student’s education experience. Parents are 

expected to attend as many of these as possible and participate in coordinating and/or volunteering support when available.


Each family is expected to volunteer at least 30 hours throughout the year supporting Lexington Junior Academy. This could include: driving for field trips, preparing hot lunch, teacher assistance (i.e. grading papers, supervising recess, etc.), clean-up days, fundraisers (i.e. Walk-A-Thon, Winterfest, fruit sales, etc.), general maintenance requests, etc. 


PARENT-TEACHER RELATIONSHIP

VISITATION:

Parents are always welcome at the school and are encouraged to visit the classroom(s) often. However, visits must be arranged in advance with the teacher. Preschool children should visit school only with adult supervision. Unenrolled students must prearrange visits.


COMMUNICATION PROCEDURES:

If a parent has a commendation, question or concern, we request that the following procedure be followed:

1. Complete an “Affirmation/Complaint” Form stating areas of strength in the teacher’s program and also your areas of concern. 

2. Arrange for a meeting with the teacher and share what you have written on the form.

3. If the problem persists, take the form to the head teacher who will arrange a meeting of all parties 

involved.

4. If the problem is still not resolved, you may request that the head teacher contact the school board chairperson.

VOLUNTEERS


Background checks are required for volunteers supervising student activities, such as: study groups, recess, library, music, hot lunch, P.E., field trips, and / or other activities determined by the school board.


SCHOOL BOARD MEETINGS

Regular school board meetings are open to constituents and parents of current students except during executive session. If any parent has an item he or she wishes to present to the school board, this item must be presented to the board chairperson or head teacher at least one week before to a scheduled board meeting. Agenda items will appear at the discretion of the school board chairperson.


FACULTY

Mrs. Debra Ito Grades 5–8, Head Teacher

Ms. Jolene Shafer Grades K-4

Mrs. Anna Banos - Aid

Actual teaching roles are adjusted based on enrollment.


SCHOOL BOARD

Aaron Trelfa

Madais Bunnell

Debra Ito

Stacy Hatfield

Tim Little

Cindy Willey

Albert Khair